Maintain vendor's record

Maintain Vendor record

To maintain vendor record go to maintain button click on it then a new small window is open then select the option vendor record.

 After clicking on it a new window is open and this window contains different tabs and first tab is Vendor ID in which the identity number of the person is to be written and in Name, the name of the person from whom we make purchases or take services. And the upper portion where Vendor id, name, and inactive is written is called the header field.

After filling this information the first tab is General Tab in which we fill the information about Contact, Account #, Address, country, vendor type, fax #, Email ID etc after fill in this information select the second tab Purchase Default then a new window is open and this window also have some option which we have to fill.

Purchase Rep: name of the person who you may hire or select as a purchase rep for the vendor.

Purchase Acct: it is a default purchase ledger account of the vendor. It is an expense account and occurs when purchase of anything is made. and this is necessary to write e.g we take the 1234.

Tax ID #: it is the tax id number of the vendor.

Ship Via: it is the type of medium that the good is transferred by which medium.

Terms: it is the discounting terms that 2% discount if the amount is paid in 10 days.

Form Delivery options: there are two method of placing an order you mention that when you place an order by an email or by a paper application form. After that select the third tab and that is Custom fields and then a new window is open.

In this tab there are further some options that if you want to enter some additional data on it then you may fill these options. After filling it select the last tab and that is History and then a new window is open.

When you make any purchase the history is displayed on this tab and this window contains some different and that is:

Vendor Since: Enter the date you first made a purchase order to the vendor.

Last Invoice Date:  Enter the date of last invoice which you have received from the vendor.

Last Invoice Amt: Enter the last amount of last invoice.

Last Payment Date: Enter the last date when you made payment to the vendor.

Last Payment Amt: Enter the amount of last payment which you have paid at last date.