Maintain vendor's record

Maintain Vendor record

To maintain vendor record go to maintain button click on it then a new small window is open then select the option vendor record.

 After clicking on it a new window is open and this window contains different tabs and first tab is Vendor ID in which the identity number of the person is to be written and in Name, the name of the person from whom we make purchases or take services. And the upper portion where Vendor id, name, and inactive is written is called the header field.

After filling this information the first tab is General Tab in which we fill the information about Contact, Account #, Address, country, vendor type, fax #, Email ID etc after fill in this information select the second tab Purchase Default then a new window is open and this window also have some option which we have to fill.

Purchase Rep: name of the person who you may hire or select as a purchase rep for the vendor.

Purchase Acct: it is a default purchase ledger account of the vendor. It is an expense account and occurs when purchase of anything is made. and this is necessary to write e.g we take the 1234.

Tax ID #: it is the tax id number of the vendor.

Ship Via: it is the type of medium that the good is transferred by which medium.

Terms: it is the discounting terms that 2% discount if the amount is paid in 10 days.

Form Delivery options: there are two method of placing an order you mention that when you place an order by an email or by a paper application form. After that select the third tab and that is Custom fields and then a new window is open.

In this tab there are further some options that if you want to enter some additional data on it then you may fill these options. After filling it select the last tab and that is History and then a new window is open.

When you make any purchase the history is displayed on this tab and this window contains some different and that is:

Vendor Since: Enter the date you first made a purchase order to the vendor.

Last Invoice Date:  Enter the date of last invoice which you have received from the vendor.

Last Invoice Amt: Enter the last amount of last invoice.

Last Payment Date: Enter the last date when you made payment to the vendor.

Last Payment Amt: Enter the amount of last payment which you have paid at last date.

How to maintain customer record

How to maintain customer record

After maintaining chart of account of our company now we have to make subsidiary ledgers of account receivable. Now open Peach tree Software with existing company and select option “maintain”.

After clicking on it a new menu bar is opened, select first option “Customer/prospectus” after clicking a new window is opened. And

New window consist of different options like customer id, name, prospectus, inactive this field is called header field.

After entering the customer id, name, save it from the above option or press the key Alt + S.

After that we fill the box of contact with the name of representative, and in second box we will enter the address of our customer’s invoice, and the third one is address in which email address of the employee is written.

The second tab is “Sales Default” and this tab contains some options and the first option is sales representative in which written the name of that person who made the sale.

The second one is general sales acct in which we maintain the ledger of sales and the third one is open P.O # and it is the number of open purchase order.

And the next is “ship via” that from which medium or way you choose to transfers the goods. And the next is” Resale #” that it enables the business to sell goods to other business for resale. if a customer intends to resale your goods then enter customer resale # . and the next is to set price  level from the list.

The next tab is “Payment Default”.

v Card holder Name that the name of the credit card holder.

v Address is the email address of that customer.

v Country that from which country he belongs.

v Enter the Credit card no. in the next box.

v Then enter the expiry date of the credit card number.

The next tab is “Custom Field” in which we enter the data of the other person as a reference.

The last tab is History that shows the details of daily transaction of our customer’s sales.

“Customer default”

In customer default we will handle some terms and that is account aging, payment terms, finance charges etc. Go on Maintain menu,

Then select “Default information” after that a new window is open that contains “Customers…” click on it.

After clicking on it a new window is open and it contains some tabs and first tab is “payment terms” in this:

Ø C. O. D means cash on delivery that the customer purchases the goods on cash.

Ø Prepaid: Customer pay cash in advance.

Ø Due in number of days: customer will pay the amount on the fix date.

Ø Due on day of next month: date of next month when the customer will pay the amount.

Ø Due at the end of month: date of end of month when customer will pay the amount.

The second tab is “Account Aging” in this first select the option below the Age Invoice by that whether the company maintain customer records on invoice date or in due date and we will select on Due date.. After that company may categorize the aging in number of days may be increase or decrease.

The next tab is “Custom field” we can change some specific information of our customer by it.

Ø Second Contact

Ø Reference

Ø Mailing list

Ø Multiple sites

And the last box is empty for further changes.

If we charge some amount to our customer as charges or if he paid some related charges.

And the last one tab is “Pay Methods” in which we clarify that in which method the customer will pay the amount for example by cash, by cheque, or by credit card.